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Answers to Quiz # 5

1.  The Introducer should be someone who knows the guest list so would be the first one to greet the guests as they approach the receiving line.  From the guest they would get the guest's first and last name, title and affiliation.  They then turn to the Host (the first person in line) and repeat this information saying: "Host First and Last name, this is First and Last Name, Title of Company they are representing."  Of course you substitute the name of the guest and their information.

2, In cross-cultural conversation you want to stay away from passionate subjects such as politics and religion and sex.  Good topics are the arts (music, movies or the film industry, theater) books, food (cooking and eating), anything you both have shared such as the conference you just attended, or a breakthrough in your common field of interest, geography, travel, the world of education, fishing or other non-competitive sports, computers and how much you are intimidated by them... - you get the idea.  Find your commonalities and stick to small talk, not in-depth analysis of a subject.

3. If you are planning a DV (distinguished visitor) or VIP visit and don't know if your guest will be bringing gifts, ask the entourage leader/planner.  They will know and they will know who in the group plans to be the giver. Usually it will be the most senior member of the delegation and the gift will be given to your most senior member present.  Gift giving is a time honored tradition in many countries and it is best to know ahead of time whether this will be part of their meeting with you.  You do not open a gift given to you in front of the giver unless asked to or unless they open your gift to them in front of you.

4. A proper press kit has unlimited contents but there are several which should definitely be present:

              Overview of the company; Overview of the event; an agenda, biographical information and photos of all key speakers, special instructions for the media (format of press coverage, schedule times for interviews, etc.,) and contact information for the event coordinators.  Telling the media in the press kit where they can use office space if necessary is also appreciated.